Instructions for Authors

Kindly complete this online form to submit the link to your video presentations and posters by May 10, 2021. https://forms.gle/YpTNKq11v1fLC9HT7
*video presentation refers to a video of yourself presenting a PowerPoint (or similar).

ALL FILES MUST BE UPLOADED TO DROPBOX OR OTHER SERVICE AND THE LINK SUBMITTED ON THE ABOVE FORM. UNFORTUNATELY, WE CANNOT KEEP TRACK OF FILES SENT BY EMAIL

Oral presentations
Duration: 10 minutes
Oral presentations should be pre-recorded, uploaded to a file-sharing service, and the corresponding link should be submitted at the online form by May 10. See below for information on video and recording.
The length of the video should not exceed 10 minutes. Unfortunately, we won’t be able to accept video presentations that are longer.
We encourage presenters to include Closed Captioning in their pre-recorded videos. If you have a separate transcript or captions file, please zip it together with your presentation and share the link in the form. See Captioning in Zoom (for Business, Education, or Enterprise license) and Captioning in Google Slides.

Posters
Posters can be in the form of
Short video files, not longer than 3 minutes, where the author explains the poster concept. Videos should be uploaded to a file-sharing service, and the corresponding link submitted at the online form by May 10. See below for information on video and recording.
OR
Google slides presentation with a maximum of 10 slides. The link to the Google Slides presentation should be submitted at the online form by May 10. (See How to publish Google Slides online).
If your google slides link gives you this error – ”Google Docs encountered an error. Please try reloading this page, or coming back to it in a few minutes.”, please try a different browser or refreshing your browser cache.

Workshops
Workshops should be organized in LIVE sessions of maximum 1 hour
Please submit further details on the workshop and your requirements on the online form by May 10.

Panel discussions
Panel discussions should be organized in LIVE sessions of maximum 1 hour
Please submit further details on the panel and your requirements on the online form by May 10.

Plenary talks
Duration: 15 minutes
Plenary talks can either be
Pre-recorded, uploaded to a file-sharing service, and the corresponding link submitted at the online form by May 10. See below for information on video and recording.
We encourage presenters to include Closed Captioning in their pre-recorded videos. If you have a separate transcript or captions file, please zip it together with your presentation and share the link in the form. See Captioning in Zoom (for Business, Education, or Enterprise license) and Captioning in Google Slides.
OR
Delivered LIVE
Kindly state your preference on the online form by May 10.

Video formats
Supported formats: MOV, MPEG4, MP4, AVI, WMV, MPEGPS, FLV, 3GPP, WebM, DNxHR, ProRes, CineForm, HEVC (h265).
Aspect ratio: 16:9
Resolutions: 3840×2160 or 2560×1440 or 1920×1080 or 1280×720 or 854×480

Video recording with Zoom
Video presentations can be recorded on Zoom (or similar platform). You can use the free version of Zoom to record your presentation.
Once you start the zoom meeting, click on the ^ arrow next to the video icon, select Video Settings -> select HD under Camera
Click Share Screen to share your presentation file
Then click on Record when you are ready to begin presenting.
To stop recording, click on the icon or simply ‘End meeting’. The recording of your presentation will be saved as a video file.
You may now upload this video to dropbox or other service and send us the link
If you share a video in your presentation, ensure you optimize your settings on zoom
A simple google search of ‘recording presentation on Zoom’ will bring up several tutorials with step-by-step instructions

Basic guidelines for video recording
Light : Be in a bright room or outside. Daylight is better but artificial light can be a complement. Be careful to not have too much backlight.
Sound : It is preferable not to have any external noise during the recording (voices, cars, electronics). Try to not speak too fast and don’t be too far from your microphone / computer. If you are seated, be careful that your chair doesn’t make noise.
A nice background is great, either virtual or real

CAP2021 Home